Business trips are complex, and a lot can go wrong. The single best thing you can do is create a strict itinerary of meetings, transportation, and other logistics. Follow up with associations and transportation companies you are working with. Make sure that they are set and ready for the predetermined arrangements. It’s a simple and effective tactic. Create a solid itinerary to reduce waste and make the trip hyper-efficient. A set schedule will eliminate unproductive gaps in time and will give the employee a clear vision of what needs to get done. Soft arrangements in the schedule can be disastrous for the ROI of the trip. Cancellations can be used for something else. This is actually very common. Companies will make soft arrangements for business trips and oftentimes these arrangements are canceled. This is why you have to schedule well and follow up on all plans and arrangements.
Now, remember, we skipped the cocktail in the airport. We’re going to skip it again now. Traveling, especially onboard airplanes, can be extremely dehydrating. So, to put it one way, it’s best to not “drink and fly,” unless what you’re drinking is water. The air itself on the plane is also quite dry, so beyond hydrating, many travelers opt to bring moisturizers, eye-drops, and lip balms as well.
This rip-off is especially noxious because it is based on a lie—that the fuel surcharge somehow isn't part of the regular fare. How bad it is? Recently, British Airways posted a round-trip from Boston to London with a base fare of $208, plus $230 in government/airport/security taxes and fees and a $458 "carrier imposed" (read: "fuel") surcharge. Ridiculous!
If you thought that the Department of Transportation (DOT) rules requiring all-up price advertising ended the fuel-surcharge gouge, you're mistaken. Yes, in the U.S., airfare displays no longer break the true fares into separate but equally phony components, but some airlines (especially foreign carriers) retain the distinction in their internal breakdowns and hit you with fees in these unexpected ways:
Yet, I still believe that the positives of travel outweigh the negatives. Travel provides an unparalleled educational experience and is hugely beneficial to promote cultural understanding and world peace. So today, my tip is to embrace your travel experience by staying in a locally owned guest house or B&B, eating in locally owned restaurants, and hiring local guides.
So many people will tell you not to travel with jeans, but if you wear jeans all the time at home, you’ll want to wear them while travelling, too. I didn’t start travelling with jeans until my second year of travel, and man, I missed them so much! They’re not *that* bulky so you really don’t need to worry about the extra space and weight. And in many cities in Europe, you’ll want to wear jeans to fit in with the locals — you don’t want to look like a grubby backpacker in Paris!
Most recently, in Laos, I gave school supplies to a library in Luang Prabang that helps children further their education. It was rewarding to see the children excitedly rummage through the items. Even a small amount of volunteering and donating can make an immense difference, and result in some of the most awesome experiences you can have while traveling!
At many hotels, check-in and checkout times are far from set in stone. Loyalty members often get the option of early check-in or late checkout, and sometimes hotels offer the option with certain packages or room types. And if you've got a late flight or just need a home base for a few more hours, it never hurts to call the front desk and ask. Often, the hotel will be happy to oblige.
Studies show that frequent business travelers, who travel on average more than two weeks per month, are at a higher risk for a number of health concerns, including weakened immune systems, obesity, or mental health problems. Being prepared and smart throughout the booking, traveling, and working away process can influence some major attitude adjustments when it comes to business travel. Limiting stress on the mind and body can make more of a difference than you could ever imagine, so why not try out a few, and turn the worst part of your job to something truly enjoyable?
Shrink it. Jessica Ellis, a graphic designer who travels between New York City and Chicago every other week, piles clothing into Eagle Creek Pack-It Compressor bags ($10 to $26, rei.com). “Zipper them, and they take out 80 percent of the volume.” Warning: This can have wrinkly consequences, so if the clothes don’t yet require laundering, lay them flat and place fabric-softener sheets between them. Consider your fresh-smelling clothes a welcome-home present.
My best tip for a business trip if you are exhibiting at a trade show is to have all of your equipment and booth supplies mailed separately directly to the event hall. I made the rookie mistake before of trying to bring it all in luggage, and it ended up being a complete headache! Not only was it heavy, but lugging an extra suitcase through airports, into a rental car, in the hotel and then to a trade show floor is just not fun. Save yourself some backache by having it delivered ahead of time and make it a seamless set up to start the show off on a good note.
As I mention above, every minute you pass without a seat assignment is another minute that your aisle or window seat is given to someone else. Your best bet is to check in online, which can typically be done up to 24 hours before your flight. But note that not all flights, airlines or classes of travel permit advance check-in (or seating assignments).
Though Amtrak is the largest train service in the state, it’s not the only way to roll. In Northern California, Caltrain has regular service between San Francisco and San Jose. In Southern California, Metrolink offers service on seven regional lines that connect L.A., Ventura County, Antelope Valley, San Bernardino, Riverside, Orange County, and the Inland Empire. Trains dedicated to certain themes and in specific locales, such as the Napa Valley Wine Train, also provide a unique way to see some of California’s premier destinations.
If you can afford to travel, you’re luckier than an enormous chunk of the world’s population. Be grateful that you were born in a country that’s safe and stable. Be grateful you have a passport that allows you to easily travel. Be grateful that you have your health. Be grateful you were able to get a job; that you had the ability to save up enough money to travel. Yes, you worked goddamn hard to get to this point, but you’re still unbelievably privileged. Never forget it.
It also helps to know which items are, according to the TSA, considered liquids or gels and thereby subject to the 3-1-1 rule. This isn't as simple as it sounds. Foods such as peanut butter, pudding, mashed potatoes, and icing are classified as gels. Mascara, lip gloss, and aerosol items are also classified as liquids or gels. But keep in mind that liquid prescription medication is exempt. (Read more on that on The TSA Blog.) See a more complete list of liquids and gels that are not permitted in carry-on luggage in quantities greater than 3.4 ounces here.
5. Consider a cycling event. Start by choosing an enticing ride and let that inspire your trip planning. On any given weekend, you’ll find dozens of cycling events throughout California. Want to tackle a century (100 miles) in wine country? Attend a mountain biking clinic? Check the event calendars on SoCalCycling.com, Raceplace.com, Active.com, or TourOfCalifornia.bikefor ideas.
Business travel can often be avoided altogether by using available technologies- Skype, Go2Meeting, instant messaging, and conference calling (available for free from a variety of services), saving money and the environment. When travel is required, make the most of it by adding a marketing & education component to each trip - attend a conference, participate in a trade show, or connect with a potential client.
Don’t assume that buying the most expensive designer suitcase will get you an upgrade – instead, it’s more likely to attract thieves at the airport and on your travels. It’s better to be inconspicuous and go for a lightweight option. If you’re using a hardshell suitcase, this can add up to four kilos of weight before you’ve even started packing, so expensive isn’t always best.
If you are constantly visiting the same location, find a hotel you like and make that your go-to accommodation on each trip. This way, over time, you can negotiate the rates of the hotel; if you know you will be staying in this city for at least two weeks throughout the year, that’s two weeks that hotel needn’t worry about their rooms being empty. This gives you grounds to negotiate some sort of special rate in advance of your trip. Many hotels are famous for giving corporate rates and discounts for loyal customers, so it can’t hurt to ask. Furthermore, returning to a hotel you know you will like will seriously help to reduce your stress levels. You know what you’re going to get, and you know you like it.
There is always a solution to these issues you may face during your business trip. You can quickly find another flight or use the Jet Card program we talked about earlier to secure a private flight to the destination. Accommodation issues can be solved by turning to booking apps and services such as Airbnb. When you are prepared, no challenge is to difficult to handle.
We love this TSA-friendly recipe for stone-fruit oatmeal squares. Filled with natural fruit flavors but not overly sweet, they can serve as a quick afternoon snack or ready-to-go breakfast treat for an early-morning flight. Even better, they can be baked and frozen in advance so you won't have to scramble to prep right before you depart. Just take one or two out of the freezer as you head to the airport and allow them to thaw on your way. The recipe is also quite versatile. You can use any stone fruits, such as nectarines, peaches, or plums, making the squares especially ideal in summer (though pretty much any fruit, including apples and berries, can be substituted as the seasons change).
MetroResidences has a great selection of serviced apartments in Singapore, one of the world leading business destinations. Some are even pet friendly, and a lot of them have access to a pool – which is great, because it means I can get my workout at the end of the day. Getting a good place to relax and be comfortable is one of the top business travel tips.
As President of Fastport Passport, a passport and visa expediting company, I know that one of the most important changes for 2016 involves adding passport pages. Previously, the U.S. Department of State issued a standard passport with 28 pages (17 of which could be used for visas). As of January 1st, 2016, U.S. travelers who run out of visa pages will no longer have the option to add pages. Travelers must now apply for a
You’ll want to pack smart (not lots of) clothing options if your trip will take you to a variety of places, or transversely if you will be navigating off the beaten path. Having options doesn’t mean you’ll need to over-pack. (And in fact, you shouldn’t.) Just pack smart. Include clothing that can be worn on your daily adventures and then dressed up slightly with a different pair of shoes and a scarf. Maybe a dress that becomes a skirt or comfortable travel pants that can be dressed up for a day at the market. Also consider clothing with SPF or mosquito repellency if you’ll be in environments where that would be beneficial.
Sharing Space: It may be awkward to share quarters with your colleague, but take it in stride and make the best of it. Be polite and give them privacy when they ask. Avoid using shared spaces such as the bathroom for extended periods. Get dressed and undressed in a private space to avoid awkward encounters. Offer to leave the room for a half-hour or so while they get ready. Hopefully they’ll get the hint and return the favor.
With all of the technology, I work anywhere and everywhere. The problem- running out of power and there’s never a free outlet. In airports, people charge their cell, iPad, and computer. They have all of the technology too. I never travel without a little gadget-a travel power strip. Now, I just ask to share an outlet. This low-tech gadget saves me from wasting time. Travel a lot? Invest in one; they're about $10. Of course, if running out of power gives you an excuse to relax, that’s good too.
Make the most of your layover in Iceland by booking one of Icelandair's tours, including a transfer to the Blue Lagoon between flights. See Dubai without having to pay for a visa with Emirates' stopover offer, which includes a free visa for a one-night stay. Get to the Eiffel Tower, even if you only have seven hours at Paris' Charles de Gaulle Airport, by booking the Paris Transit Tour from Aeroports de Paris.
Duct tape can fix just about anything—including baggage. That's why we picked duct tape as one of the Top 10 Travel Essentials that Cost Less Than $10. Pack duct tape in your bag to protect your bag. Broken zippers, rips, and torn handles can be fixed with a sliver of trusty silver tape. Don't worry. You don't need to pack the whole heavy roll. Pick up a package of travel duct tape before your next trip.
Unique Business Class Benefits: Along with Etihad, I find the food on Qatar to be quite good. The service was good as well, a lot better than when we flew economy on the Qatar Dreamliner. The business class amenity kit is one of my favorites, with Giorgio Armani products, including perfume and cologne. They provide different amenities for men and women.
Similar to the chauffeur service, I have often seen spa services offered at business class lounges. We experienced this for the first time during a lengthy layover in Abu Dhabi. I figured I had the time to make the most of a business class flight, so why not. After grabbing a snack and checking email, I booked a free mini foot massage. It was only 15 minutes, but it was well worth it. My feet ended up being a bit oily from the massage, but no worries. I was able to remedy that quickly.
Among the best business travel tips around, there are those that suggest how to pack. Indeed, packing for a business trip is not the same thing as packing for a holiday. There is an unspoken rule that one should dress smartly on business meetings. I always make sure to carry a pair of smart pants and a skirt, a couple of dressy tops and nice shoes that I can wear at meetings, and a dress and heels to wear at events and parties. Packing cubes help keeping things in order inside the suitcase, and minimize the risk of creasing.