“You can ‘de-materialize’ certain objects by replacing them with apps on you phone. The obvious example is the camera, but also think of the travel guide book, maps, the moleskine, books, magazines, etc. Also, if you are taking a long term trip, you can buy clothing from locals as you go with apps like Modabound (an Airbnb for clothing) and others.”
Major airport can provide on-site assistance to and from flights, including wheelchairs; call your airline in advance for details. Some rental car companies offer specially outfitted vehicles with hand controls, wheelchair accessibility, and other assistive devices. Amtrak train service provides added services for passengers with disabilities, as well as a 15% discount on regular travel fares.
But there's an exception to this rule: If you're packing something really valuable, you may want to consider purchasing excess valuation (EV) from your airline. It's not insurance per se, but it increases the airline's liability limit. You'll likely have to ask your airline for it directly; carriers don't often advertise EV, and many travelers have never even heard of it. You can sometimes buy baggage insurance from car-rental companies and travel agencies as well.
Work-Around: California prohibits extra-driver charges, and New York caps them at $3 per day. In other states, Alamo, Avis, Budget, Enterprise, Hertz, and National waive the fee for a spouse/partner on rentals by members of their frequent-renter programs; some also waive the fee for business associates. Just join the rental company's program before you pick up the car; there's no fee to enroll.
The idea behind private jet card membership programs is simple. The service provider can get an airplane ready in a few hours. In return, you pay a discounted fee – due to the private jet card – and can save a lot of time. The best private jet card program also includes additional services, including a concierge to handle all of your travel arrangements for you.
For something a little more unique, pay a visit to www.RoadsideAmerica.com. This website lists unusual landmarks and tourist attractions by state. (Headed to Omaha? Get your photo taken in front of the city’s 6-foot bronze statue of Chef Boyardee!) Convincing your co-workers to do something silly or partake in the local culture will provide some surprisingly good team bonding time (not to mention photos for the break room).
The Bundle Approach: This ingenious method of packing, which we learned from Judith Guilford, co-founder of the Easy Going travel store and author of The Packing Book, has now become our favorite. It’s a bit difficult to explain without a demonstration, but we’ll do our best. You need luggage that opens up and lies flat to do this. You will also need a flat, soft, pouch-like rectangular “core” with dimensions that are at least 1/2 to 3/4 the size of your luggage compartment. This can be a pouch filled with underwear or something similar.
"Instead of relying on hotel shampoos and soaps, pack your favorite products. Nalgene has a cheap, simple travel kit that allows you to fill a few bottles with your own body wash, shampoo, and other toiletries. It's TSA-approved, spill-proof, and comes in a translucent carrying bag, so you don’t need to worry about getting through security." — John Scarpinato, Assistant Editor
I am the founder of a global charity requiring constant business travel and networking at both official and local levels in the places we operate. The key to a successful trip has been to take time to cold call local experts in my field, such as Rotary Club members and NGOs [nongovernmental organizations], brainstorm potential solutions that address concerns while also maintaining respect for cultural markers such as age and experience, and communicating the need for compromise on behalf of the team and community served by our charity.
Space will be tight in your backpack, so you’ll want everything to be essential. If your clothes require ironing or will get destroyed easily, don’t pack them. I brought a fancy dress around the world with me and not only did I never wear it (because I was a backpacker and nobody was wearing stuff like that) but I felt guilty about throwing it out, so carried it around with me for an entire year! Don’t do this — bring clothes you don’t care about and replace them for cheap on the road.
Even if you aren’t headed to a beachside city or major metropolis, work trips don’t have to be total snooze-fests. Every destination, no matter how small, has something to keep you and your co-workers entertained. Find the local hot spots using TripAdvisor and Fodor's, or search by city on the Food Network website for restaurants featured on shows like Diners, Drive-ins, and Dives. At the very least, you'll avoid an overpriced meal at a mediocre chain restaurant, and you may even become the office hero for discovering that the sleepy southern city you're visiting is home to the world's best hickory-smoked ribs.
Even if you're not sitting next to someone who is obviously ill, there's still a good chance that germs from passengers past are lurking in the cabin. Bathroom door handles, arm rests, tray tables, seat-back pockets, and seat-back screen controllers are among the surfaces that get dirty fastest and might not be properly disinfected between flights. Shared airplane blankets and pillows, especially those not sealed in plastic when you board, also tend to be germ factories.
To keep wet swimwear, dirty shoes and leaky shower gels separate from the rest of your things. If you bring clear plastic bags, you’ll be able to stay super organised by separating out your clothes into categories (shorts/t-shorts/leggings etc) and packing them in separate bags. It will make things easier to find and will add another layer of waterproofing.
"Packing in a soft-sided weekender or duffel gives you the flexibility (literally!) to shape your bag to what you're packing instead of the other way around. My canvas overnighter takes on a different shape depending on what I need it to hold and will squish, even when packed almost beyond its means, into spaces a hard-sided roller bag just won't go. I hope my current bag will last forever but I'm eyeing this simple weekender from Makr as its eventual replacement." — Skye Senterfeit, Photo Editor
Traveling as a family of four, we use vacuum-sealed, airtight, and waterproof space bags for each individual. They compress clothes by squeezing the air out, they protect fabric from spills, and they are an easy way to separate everyone’s belongings. They’re also great for bulky items like sweaters and ski gear for winter trips. The World is a Book
Reversible clothes can add color to your travel wardrobe and give you plenty of options, all in one garment. Look for pieces that have bright patterns on one side and basic neutrals on the other for maximum use. The reversible V-neck pullovers from L.L.Bean are great for winter getaways, while tank tops with neckline options, such as this one from Anthropologie, add versatility (and endless outfit permutations) to an otherwise basic garment. For men, we like this plaid jacket from yoga outfitter Prana.
Savvy travelers take along a tube of Topricin pain relief and healing cream for easing all of the aches and pains of being sardined on a plane, lugging luggage, or hoofing it all day at an expo. It is a safe, natural biomedicine formula that rapidly relieves and soothes swollen feet, cramping legs, achy necks and shoulders--with no odor, grease, parabens, petroleum, or other chemicals, and with no side effects.
Have a few overflow items that just don't seem like they'll fit? Try closing and zipping your suitcase completely (even if you have to sit on it to make it work). Then reopen your bag and try adding the items in any available spot (think corners, spaces between larger items, etc.). Often, once you've compressed the bag by zipping it shut, you'll find just a bit more room once you open it again.
Packing is pivotal. Forget an essential item and you're left disappointed and scrambling to find the nearest store in your destination. Pack too much and you end up disorganized, burdened with heavy bags, and hemorrhaging money to pay for pricey airline baggage fees. So we thought it best to revisit the most basic—and most useful—packing rules. Here are 10 fundamental packing strategies that every traveler should learn.
Now that we’ve rounded up the top business class travel tips, we can walk through some pros and cons of some of the best business class service out there. We’ve flown each of the Middle East Three airlines (Qatar, Etihad, and Emirates) and other international airlines. They each tend to offer more than the typical American business class experience on the legacy carriers. And, in many cases, the business class flight cost is even less on international carriers than the American legacy carriers. The non-American airlines also allow one-way business class flights more often.
This is probably the most obvious perk of business class flights, but one I still struggle with. The main benefit to flying business class is the ability to stretch out and sleep, and to arrive fresh in your destination, apparently ready to work, or head to business meetings. I for one, though, tend not to sleep as much as most people on these flights. Instead, I am trying to make the most of a business class flight – I eat loads of food, drink lots of champagne, and watch a mess of movies. I want to take advantage of the experience.
Make the most of your layover in Iceland by booking one of Icelandair's tours, including a transfer to the Blue Lagoon between flights. See Dubai without having to pay for a visa with Emirates' stopover offer, which includes a free visa for a one-night stay. Get to the Eiffel Tower, even if you only have seven hours at Paris' Charles de Gaulle Airport, by booking the Paris Transit Tour from Aeroports de Paris.
The first time we used this business class travel perk was when flying Etihad business class from Dublin. We were visiting family in Limerick and took the bus from Limerick to Dublin. The bus drops off at the Red Cow stop, where we spent the night before our business class flight at the Ibis Dublin. The hotel is on an express bus line that costs €5 per person and takes about 15 minutes. We would need to walk about 7 minutes across the highway overpass, but it is really not that bad of a journey.
Even if you don't normally use lip balm, it can still be an important item to pack. Breathing dry airplane air, being out in the sun, eating salty foods in transit—travel inevitably leads to mild dehydration and chapped lips. And there's something off-putting and vaguely predatory about constantly licking your lips. Lip balm can also be used to tame frizzy hair ends, soothe dry cuticles, protect skin from windburn, and even unstick a stubborn zipper.
Shrink it. Jessica Ellis, a graphic designer who travels between New York City and Chicago every other week, piles clothing into Eagle Creek Pack-It Compressor bags ($10 to $26, rei.com). “Zipper them, and they take out 80 percent of the volume.” Warning: This can have wrinkly consequences, so if the clothes don’t yet require laundering, lay them flat and place fabric-softener sheets between them. Consider your fresh-smelling clothes a welcome-home present.
Fit more in your luggage and avoid folds, creases, and wrinkles by employing the "Bundle Wrapping" method from OneBag.com. This packing strategy involves filling a small pouch with soft items (like socks, underwear, etc.) and then wrapping larger clothing items around the pouch to form a bundle. (Click here to see a helpful diagram of the Bundle Wrapping method.)
"There's not much that makes me feel like an organized human as much as dividing my belongings into color-coded cubes. It's so wonderful to know exactly where everything you brought is as soon as you unzip your suitcase. Plus, you can very easily move your packing cubes into the drawers of your hotel dresser and instantly be done unpacking and ready to go." — Richelle Szypulski, Assistant Digital Editor
You got it. MINI EVERYTHING. When it comes to the items in your toiletry bag, pack the travel size of everything you need if you can find it. My face serums from SkinCeuticals come in travel sizes, plus my Lavender and Rose mists from Saje come in a smaller size as well. You can easily find travel size deodorants, shampoo, and conditioners, toothbrushes, etc.
Want to know how to travel the world? I’ve put together a page full of useful travel resources with tips and tricks I’ve learned after consistently traveling for over ten years. Learn how I make a living while traveling, the best travel hacks that will save you money, how to find cheap flights and accommodation, how to choose the best carry-on luggage, how to choose the best travel camera, how to start a travel blog, and more.
4. Research your route. Check out bike mobile app Strava’s city guides for routes in Bakersfield, Long Beach, Los Angeles, Sacramento, San Francisco, and more—coffee shops and photo ops included. Also, the California Bike Coalition has a solid list of free online maps for routes from Humboldt County down to San Diego. You can also get turn-by-turn directions using Google maps: Dark green lines denote protected bike trails (read: no cars), light green lines show dedicated bike lanes, and dashed green lines indicate bicycle-friendly roads.
Joining an international business group like Entrepreneurs’ Organization (EO) can reap the rewards as you can then network with people whatever city you are in to maximize your time on any trip. EO has a large number of members from all around the world and is extremely easy to join — all you need to do is apply to become a member on their website. During any business trip, the schedule is pretty tight. It’s very difficult to make plans once you are there as every minute of the day needs to be planned out beforehand. International groups can help as they give you the chance to get in touch with professionals prior to your departure. Getting to know someone before the trip will make it easier to plan a meeting that will fit into the schedule and will make sure your trip is full of great opportunities for both business-related and other travel.
I have a funny story that your peeing story reminded me of as the same happened to me. Even though I was begging the driver to stop I wasn’t successful so… I guess my bladder made some Universe magic happen as 2 minutes later the bus broke down in the middle of a bridge in the highway so I ended up peeing behind the bus, facing the cars, my partner covering me with a jacket. I’m a woman so… it was pretty funny and yes, people quite laughed at me but whatever… I was about to burst so who cares jajajajaja
This may sound corny, but in an age where travel is stressful and everyone is grumpy, you'll find you go a lot farther if you lead with a smile. I've gotten free First Class upgrades, room upgrades, even free products and services just because I was polite, courteous and cheery. Sometimes, I have to fake it -- after all, business travel is HARD, but you'll find it's easier on you and on others if you lead with kindness.
I’m all about travelling on one-way tickets, because they give you the freedom to be spontaneous, change your mind, and extend your trip, if needed. My original itinerary had me heading to Australia after six months, but I ended up going to Thailand instead and stayed for seven months! You can’t get that kind of freedom on a round-the-world ticket. Plus, with so many budget airlines around, one-way tickets don’t have to even be that pricey.
Kristina is the founder of Business Travel Life. Her love of fitness and travel unified to create a resource for business travelers and road warriors who want to take a healthier approach to business travel. She has traveled for business on and off for the past eight years. Kristina received a Master of Science in Organizational Leadership from Colorado State University and received her Bachelors of Arts in Business Marketing from Chaminade University of Honolulu.
When you’re always traveling for your job, you’re always expected to be ready. But what about jobs like a truck driver or freight broker? These workers are constantly on the road to the point where their office can be considered “on the road”. Because of the nature of these kinds of jobs, you have to be prepared more often than not and have a great plan in place for when the road calls.
I find that this method is really helpful for people who are planning a more complex trip or planning with a large group of people so that everyone is on the same page with knowing what they need to book. Many tend to wait until the last minute to book flights and thinking through your transportation as well as hotels can really cut down travel costs. It also helps you figure out whether your plans are realistic.
Everyone aspires to pack light. Some travelers are successful, others can’t help but bring everything and the kitchen sink. Here on our blog, packing light tips are the most popular posts. Even veteran light packers like Jeremy and I are always open to new ideas. Packing light is a process, not a goal. We can always get better. So we asked our favorite travel writers, speakers, designers, and CEOs, “What’s your best, non-obvious tip for packing light?“
Over the years, I’ve learned a few valuable lessons that I would love to share with budding entrepreneurs, saving them from making the same mistakes I did. I have two tips when it comes to saving on hotel bookings. One, call the hotel and book directly. They would gladly offer you a better deal as they will save money from paying commission to the booking websites. Two, it also pays off to book last minute, reserving a room after 6 p.m. on the day of your arrival could bag you an even better deal.
The day before Thanksgiving. Memorial Day weekend. Christmas week. Some of the busiest travel days are obvious to most avid travelers. However, some aren't so apparent: The busiest travel week a few years ago was the third week in June. In 2016, one of the busiest travel days was May 6 (the Friday before Mother's Day). The takeaway? Don't chance it—get to the airport very early. Lines could be much longer than you expect.
If you visit costly cities frequently, set up an office there. Become a member of several airlines and hotel chains to get discounts. Buy a business class ticket. Use coupons while traveling. Carry some ingredients with you and cook your meals at hotels. Stay in corporate housing. Do online research to find the cheap hotels. Select garments which are versatile and can be rolled quickly. Become friends with the hotel staff to get perks. Involve them in celebrations to get a free bottle of wine.
1. Use a travel checklist. Even if you travel all the time, it’s easy to forget something. We should follow the advice of Atul Gawande in his popular book The Checklist Manifesto: To optimize performance, whether you’re a pilot, a doctor or a business traveler, keep a checklist and cross things off until you’re sure you have everything you need. Here’s an early version of the checklist I use today. (It is quite extensive.)
The best way to fit more into your bag is to have a suitcase that grows with your packing needs. Expandable suitcases double as two bags in one, often starting out carry-on size but expanding to a larger bag when needed. We love the Briggs & Riley Baseline Domestic Carry-On Expandable Upright, which grows by 25 percent with the pull of a lever. If you're packing for a big trip (or need extra souvenir space on a return flight), simply expand the suitcase.
“You’ll likely need to wash your clothes at some point, and carrying around a big bottle of Downy or Tide isn’t even enjoyable when you’re not toting your belongings on your back. My suggestion? Bring a ziplock baggie of powder detergent, and extra gallon size ziplock baggies (these come in handy in more ways than you can imagine). If you find yourself sans-washing machine, you can make your own by stuffing water/laundry/soap into the bag and giving it a little (okay, a lot of) shake. Rinse in water and voila: clean clothes. Easy peezy, fresh and breezy!”
Having trouble paying for your next jaunt? Invite a few friends. The more people you can get to pool money into a single getaway, the better. Groups of travelers hitting the road together can see huge savings on packages, accommodations, and more, whether by taking advantage of low-priced vacation rentals or snapping up discounted group package rates.
If travelling for a long time, take your own device that can pick up wifi, like a smartphone or tablet. We didn’t do this because we didn’t want to bring an expensive item backpacking, but it turned out to be incredibly expensive to use the internet, or impossible to find any. Yet there is free wifi in places all around the world, and you quickly realise how often you need to tap in to things like bank accounts or travel bookings. More: 10 ways to cut your smartphone roaming costs
It is worthwhile to grab a couple of painkillers an hour or two before you leave for the airport. It’s very common for travelers to experience headaches due to jet lag, dehydration, neck ache pains from carrying heavy bags and pain due to indigestion from eating from a different place and at unusual hours. Therefore, keeping a few painkillers can help you avoid such dreadful, unforeseen circumstances and keep your productivity level at its optimum.
You don’t want to offend anyone while you travel, so make sure you’re aware of any offensive gestures or behaviour before you arrive. As an example, in Thailand, women shouldn’t touch monks or hand them anything, you shouldn’t touch the local’s heads, say anything bad about the royal family, use your right hand for passing people things and paying, or point your feet at someone… Do your research!
People laughed at me when I said that I was carrying around a dozen spare passport photos, but they’ve been incredibly useful and saved me a ton of time and hassle. Who wants to wander the streets of some rural town in Cambodia searching for someone who can take your photo? I’ve used them to apply for visas around the world, to get a new passport when mine expired while I was on the other side of the world, and I even needed one to buy a local SIM card in Nepal! Having spares in my bag meant that I didn’t have to waste a day researching and then wandering around a city to try to find someone who could take a passport-sized photo of me.
Bed & Breakfasts: California has hundreds of B&Bs, many in historic homes or hotels and a growing number at family-run (and family-friendly) farms, ranches, and vineyards. B&Bs can give a sense of the region's local character, with helpful innkeepers happy to share insider travel tips. Your stay also includes breakfast—imagine, just-baked scones, fresh eggs, or strawberries from the garden. To reserve a stay at one of nearly 300 B&Bs statewide, visit the California Association of Boutique & Breakfast Inns (CABBI).
These genius flight hacks minimize the headache that comes with busy airports and long flights. But surprisingly, not every frequent flier knows them all. We were familiar with some tips, like the speed of TSA PreCheck and the ability to cancel almost any flight within 24 hours of booking, but other hacks were shocking news: You could get in-flight food faster as a vegetarian? And you can buy a day pass to an airline lounge?! So study up, learn ’em all, and pass this handy guide along to the travelers in your life. They’ll thank you.
On average, travelers save about 30 to 40 percent when booking a vacation rental versus a comparable hotel. So in most cases you're already ahead of the game when you sit down to haggle over price. That's right, haggle. Property owners may not advertise that prices are negotiable, but often they are; and if not price, then at least the length-of-stay requirement may be flexible. A property may say it requires a week's stay, or a Sunday arrival, or any number of other rules. What this really means is the owner would prefer it. It can't hurt to ask, politely, if there's room for negotiation.
Business travel can often be avoided altogether by using available technologies- Skype, Go2Meeting, instant messaging, and conference calling (available for free from a variety of services), saving money and the environment. When travel is required, make the most of it by adding a marketing & education component to each trip - attend a conference, participate in a trade show, or connect with a potential client.
9. Develop a routine for sleep and eating. Eat before you get on the plane to maximize the amount of time you can sleep, particularly for red-eye flights. Transcontinental and transatlantic flights are often too short for a full night’s sleep. So maximize your Z’s by “preparing for bed”–brushing your teeth and getting into comfortable clothes–before the flight. Go to sleep as soon as you hit the seat. Scoring a window seat avoids being disturbed by fellow passengers during the flight.
For an easy and often fun way to get around California’s larger cities and communities, do what an increasing number of locals do and hitch a ride on a bus, subway, ferry, or light rail system. Using public transportation can be an efficient, affordable, safe, and eco-friendly option, particularly in areas where roads, parking, and urban traffic can be confusing and frustrating. Some transit systems let you buy multi-day passes; check ticket options online before you arrive to get the best deals. Two companies, Citypass and Go, also offer deals on local transportation options in San Francisco and Southern California.
This is a no-brainer, but it's something that many travelers don't think to do. If you missed the cancellation window for your hotel, restaurant, or car booking but can still change the reservation date free of charge, move your reservation back by several weeks or months. Then call back to cancel with a different representative. Sneaky? Sure. But it works, and you'll never get stuck with a lousy cancellation fee again.
If you are told there are no rooms available, in your most friendly tone, remind the hotel manager that you are a business traveler and that the hotel is one of your company’s preferred vendors (if true). If that doesn’t do the trick, report the incident to your travel manager immediately so they know where you’ll be spending the night and can take up the matter with the hotel as well.
I absolutely love these tips Matt! They are super humorous but so true. I love the money belt one actually. I plan to sew a secret pocket into my pants for my emergency cash – I read that somewhere and thought it was a good point. Although, come to think of it – when I want to use the cash, how do I get it out without everyone else noticing. Hahaha. I’ll figure it out.
Sunscreen’s a good idea for situations where you can’t otherwise avoid extended sun exposure, but it’s got its problems too. It enables you to spend unnatural amounts of time exposed to the sun, and unnatural is almost always bad. Plus it blocks your skin from absorbing all the sun’s nutrients. There’s also a debate about whether some of its chemicals are toxic or not—if not to you, at least to the environment. And…
5. Get a good meal. Yelp isn’t as sexy as some of the newer apps, but I use it on every single trip I take. There’s nothing more depressing than coming into a new city, being ravenously hungry and not having a clue where to eat (except for the decrepit hotel lounge). Use Yelp’s advanced search functionality to determine what’s “open now,” and within either a quick walk or a short drive. You can sort by type of cuisine and also by ratings, so you can ensure you’re looking at the best. This has led me to fantastic spots I never would have found, from a Thai/Vietnamese place in Akron to small gems on the side streets of Paris. (Note that Yelp is particularly strong in the U.S.; TripAdvisor may be worth consulting as an alternative if you’re traveling abroad and don’t see a lot of Yelp listings for the region you’re in.)
While the external stresses of travel are often outside your control, how you manage them is completely within your control. If you let an unplanned delay throw you into a state of panic or rage, travel can become unbearable. When faced with anything from unending delays to slow-moving crowds, pay attention to your stress levels and take a deep breath, listen to music, or otherwise maintain your calm, and you'll find travel much more bearable regardless of what's thrown your way. This is especially important in unfamiliar environments. I've been threatened with deportation, found myself in Beijing back-alleys and completely lost, extorted, and dropped off at the wrong location with no way to communicate with my driver, but a deep breath and a smile ultimately allowed for recovery.