Step 1: Gather all the garments you anticipate needing. Then put half of them back. Select clothes in the same color family, packing more tops than bottoms. For a five-day trip, you’ll likely need five shirts, two pairs of slacks or jeans, and one skirt, says Kathleen Ameche, author of The Woman Road Warrior ($15, amazon.com). The average 22-inch check-in bag fits roughly two pairs of jeans, three sweaters, two dresses, and five shirts.
For something a little more unique, pay a visit to www.RoadsideAmerica.com. This website lists unusual landmarks and tourist attractions by state. (Headed to Omaha? Get your photo taken in front of the city’s 6-foot bronze statue of Chef Boyardee!) Convincing your co-workers to do something silly or partake in the local culture will provide some surprisingly good team bonding time (not to mention photos for the break room).
In a vastly changing and growing economy, business travelers are not just the suits armed with briefcases. Bloggers, conferences, networking events and good old-fashioned face-to-face business meetings are now driving the world of business travel. Business travelers of 2016 will set the pace for growing economies in the New Year. As more companies conduct business face-to-face and more Millennials enter the workforce, business travel is expected to increase yet again this year.
In some respects, I’m amazed at how staggeringly little I’ve grown as a traveler: I still roam cities with nary a clue as to what I’m doing, I’m still motivated largely by my quest to stuff as many baked goods into my mouth as possible, I still weep a little when forced to read a map. But I’d be lying if I said I didn’t learn anything. I have picked up a few tips and tricks that I’ve gleaned from my many copious mistakes. Here are the best of of them – my my top travel tips and lessons learned from the last few years.
My annual business travel averages more than 100 hotel nights and 50 one-way flight segments. This travel is entirely for face-to-face sales meetings, which are notorious for being canceled, rescheduled, forgotten and so on. So, I follow three concrete rules when planning and setting business trip meetings. First, emphasize you are traveling from out of state for the meeting to establish it is not canceled or rescheduled easily. Second, send the calendar invitation for the meeting while you are still on the phone with the prospect. Lastly, if the calendar invitation is not accepted, I will assume the meeting is off until it is reconfirmed on the phone and accepted.
Decades ago, before the Internet, one of the standard tips for travelers visiting Europe went this way: If you find you need to rent a car after you arrive in Europe, don't pay the high local rates. Instead, call the rental-car company's U.S. office and rent at the much lower rate quoted to U.S. travelers. Surprisingly, this recommendation is still valid. Book your car rental from a U.S. website to pay about half the local quote.
It may seem touchy-feely, and I've often been guilty of forgetting this admonition, but generally kindness is repaid with kindness, whether it's helping a fellow traveler, or giving a smile and kind word to one of the many travel industry employees you'll come across. It's just as easy to become angry and rude, but you just might get slightly better service and also keep yourself less stressed with a little kindness.
This is why the group tours are popular, why people see things like "seven countries in 12 days" and think that that's a good thing. This is your big overseas trip and you want to see as much as possible – you want to tick as many boxes as you physically can. But that's a mistake. You have to trust that you'll travel again. Instead of trying to see everywhere at once, slow down, get to know one country, or maybe two, and your appetite will be whetted for a lifetime of similar adventures.
If this is your first time traveling overseas, there are a few things that you need to learn to minimize issues any new overseas traveler encounters. This is crucial knowledge especially for business trips that are usually on a tight schedule, and any delay can cost the business its opportunity to sell. Find out six things every new international business travelers should know in this article.
Changing or withdrawing large amounts of money minimizes the fees you'll pay to get local currency, but it also means you'll be traveling with far more cash—and larger bills—than you'd have on you at home. It's wise to make small denominations of currency easily accessible. That way, you won't pull out the local equivalent of a $100-dollar bill while attempting to buy a 30-cent souvenir. You also won't have to reach down into your jeans to get more money from an under-clothing money pouch.
But more than this, I love building a rapport with a person, and then getting to ask them big questions about their countries. With the car doors closed, and no-one else listening, it’s amazing how much people open up to what life is really like. One of my biggest aims when travelling is to learn, and it is in these conversations I learn more than at any other time.
I am particular about having my toiletries organized and in one place. So, I was excited to find the "Hanging multi pocket cosmetic bag" from The Container Store. The hanging hook is the key to the product. It's great to bring to budget hotels that may not have much sink space. I can hang it on a lamp or on the door, and have my shampoo, perfume, makeup, cotton balls, etc. in one place. This is a travel essential must have!
Every business trip is different. Certain trips are filled with meetings from the moment you land, while others are more relaxed and let you enjoy gaps between schedules. Regardless of your schedule, always dress comfortably for the flight. Forget about wearing a suit; you will not be able to snatch some rest during the flight with a formal business attire.
No-where did we find this more frustrating than in Cambodia. Like a lot of countries, Cambodia is quite cheap to travel when compared to Western countries, but are they still largely dependent on using the US Dollar, with the Riel only used for very small transactions. However, all the ATMs seem to be loaded with $100 bills, and don’t charge a % fee, they charge by transaction! This means it makes sense to get larger sums out, to avoid being charged multiple transaction fees.
If you want to study the local language before you go, learn something out of the ordinary. Something like, “I’m from Canada and do handstands for exercise.” Locals won’t see it coming and will find it hilarious. Unlike a standard “hello” or “thank you,” an unusual phrase will make you new friends and open new doors to extraordinary travel stories.
Business travel can often be avoided altogether by using available technologies- Skype, Go2Meeting, instant messaging, and conference calling (available for free from a variety of services), saving money and the environment. When travel is required, make the most of it by adding a marketing & education component to each trip - attend a conference, participate in a trade show, or connect with a potential client.
When it comes to packing, procrastinators fall short. Start your packing process days or even weeks ahead of your departure date; this gives you time to craft a complete list, plus purchase any additional items you might need for your vacation. Creating a packing list is a fail-safe way to ensure that you never, ever forget to bring something important.
According to the 2018 Corporate Travel Index by Business Travel News, businesses spend an average of $1,425 to send an employee on a three-day business trip. Business travel is often an essential and expensive part of many jobs, so it would be more prudent to maximize the value of every trip. To help make the most of your business travel, here are 25 of the best business travel tips from the pros.
Perfecting the art of beating jet lag is a feat achieved by few, but there are a few important tips to at least get the amateur business traveler started. It’s always best to leave home well-rested so you avoid starting off on the wrong foot. From there, it is best to try to get as much sleep as you would in a 24-hour period at home. Your time in the air can either help or hinder you, as a plane is a great place to sleep, but often a difficult place to stay awake, if that’s what you need to do to settle into a new time zone. Either way, it is key to stay up until the local bedtime at your destination and not sleep in the following morning. Depending on which way you travel, the pros either recommend short naps and good coffee or short-acting insomnia medications like temazepam.
Rushing around like this prevents us from being present as everything begins to blur together, and the travel experience becomes less connected and more superficial. It's good to have an idea of what you want to do in a place, or a destination in mind, but then allow yourself to be open to going off-plan, to getting lost along the way and discovering something completely different.
So many people email me for advice on their itineraries and I nearly always go back to them recommending that they visit half the number of places. You’ll enjoy your trip more if you work in rest days, and you’ll get a better taste for a place if you spend more time in it. Don’t plan a trip that has you jumping from capital city to capital city every few days. And take account of travel time! Don’t be like two nights in Bangok, two nights in Phuket, two nights in Koh Phi Phi, when it’ll take a day to travel between them all, leaving you with one day to actually see those places. Oh, and you’ll likely be jetlagged, too, so you’ll want to take that into account too.
Sitting in an airplane seat is hard on your body. If you're not moving and stretching at regular intervals in-flight, you're putting yourself at risk. Opt to remain in your seat for hours at a time and you'll likely arrive with the aches and pains of tight muscles. More seriously, people who sit still for long periods have a higher likelihood of developing deep vein thrombosis (DVT), a condition in which a blood clot forms, usually in the leg.
3. Always keep an energy bar in your carry-on bag. During one seven-hour delay I experienced in Miami, the airport vendors had literally sold out of food. If it’s a winter blizzard or a massive string of delays, you may be out of luck. Prepare in advance by keeping an energy bar in your bag so you’re always ready in case disaster strikes. Pro tip: At the grocery store buy your favorite kind in bulk -- they often sell them in boxes of 12 or more.
However, there are a few applications that business travelers can complete online to become eligible for special expedited security or customs programs to guarantee a slightly better airport experience every time. The most widely known of these are TSA Precheck and Global Entry. However, there are some differing views across the Internet on the pros and cons of these, so best to do some research if such opinions have stirred some skepticism in you. Big names fall on both sides of the debate, like USA Today or Skift for these programs, and Business Insider and Scott Mayerowitz of Associated Press against them, so, best to educate yourself, scout out some objective comparisons, and decide for yourself.
It's terribly important to keep your valuable and essential belongings in your carry-on bag, not in your checked luggage. Your passport, identification, money, credit cards, jewelry, electronics, and other valuables should always be brought onto the plane with you. We probably don't need to tell you why you need to keep your passport and wallet on your person. But if the airline loses your luggage (or if a TSA agent gets sticky fingers), you'll regret stowing your expensive watch in a checked bag.
Before you go on a big trip, it is tempting to try and plan every aspect of it. As tempting as it might seem, make sure to leave plenty of room for serendipity. Try to just plan the skeleton of your trip and leave room in between for discovery and for things to come up which you didn't plan. Talk to other travelers that you meet on the ground and you'll have a much better idea of what you want to do once you land.
Now, remember, we skipped the cocktail in the airport. We’re going to skip it again now. Traveling, especially onboard airplanes, can be extremely dehydrating. So, to put it one way, it’s best to not “drink and fly,” unless what you’re drinking is water. The air itself on the plane is also quite dry, so beyond hydrating, many travelers opt to bring moisturizers, eye-drops, and lip balms as well.
I find that this method is really helpful for people who are planning a more complex trip or planning with a large group of people so that everyone is on the same page with knowing what they need to book. Many tend to wait until the last minute to book flights and thinking through your transportation as well as hotels can really cut down travel costs. It also helps you figure out whether your plans are realistic.
While abroad for work, you shouldn’t lose the opportunity to get to know the city, its main attractions and hidden gems. A very fun and affordable way to do it is by taking a tour based on tips. In a few hours, you’ll have a good overview of the city and you can give what you want after the tour, according to your budget and experience. Most tours can be booked the day before, for free, which makes it the perfect option if you have a meeting canceled. As said, it’s also a very fun experience, as tour guides are doing their best to get more tips. Ideal for unwinding after a busy day.
Smart explorers know that clothes should have more than just aesthetic value, so look for multipurpose pieces to accentuate your basics. Travel outfitters offer lines of vacation-friendly but stylish separates with a whole slew of side benefits, from sun and bug protection to ample hidden storage. Check out this wrap with 30 UPF sun protection from Magellan's and, for men, these sun-blocking T-shirts from TravelSmith (they would make great foundations to any ensemble).
If looming baggage costs and stronger airport security measures have you in a tizzy, you're not alone. Things we once took for granted when flying, such as complimentary beverages and checked luggage, are fading fast. Most U.S. airlines charge at least $25 to check a bag, and some even charge for carry-ons exceeding backpack-size—but there's no need to panic. Learning how to pack efficiently is the key to lightening your load (but not your wallet). Here, our travel experts share their tips to streamline your packing for a stress-free vacation.
Buy a sectioned vinyl pocket folder, preferably 6 to 10 pockets, and subdivide information. Pocket 1 holds travel info like ticket information, boarding passes and car/hotel reservations. Pocket 2 might be things to do or see at your destination. Pockets 3-6 might be work to do on the plane subdivided into different projects. One pocket could hold some fun things like a word search puzzle, my favorite.
Analysts at CheapAir.com reviewed more than 351 million individual airfares sold on more than a million international routes in 2016. They tracked flights from the day they went on sale (usually about 11 months in advance) until the day of takeoff to see when each fare hit its lowest point. The resulting map shows how many days before takeoff you should buy your ticket to score the best deal, on average, depending on your destination.